We can now synchronize Outlook & Android without a 3rd party app or Exchange Server!


Last Updated: 2014-11-20 19:01:48
  1. RazzMaTazz

    RazzMaTazz Well-Known Member

    Yeah, I'm done wasting my time with that hater. Fortunately, of the 2500 viewers so far, only one has complained and insulted me because he/she drew illogical inferences and is unable to articulate his/her specific situation like an adult. But 1:2500 is a pretty good ratio for the Internet!
    Hmmm... I've added 3 "Hotmail" (actually 1 Hotmail & 2 Live Mail) accounts to Outlook 2010 on my desktop PC and to Outlook 2010 on my laptop PC. I've added a Hotmail account to my wife's Outlook 2007 desktop PC and her Outlook 2003 laptop PC. In all cases, the "Hotmail" accounts appeared on the left sidebar ("Navigation Pane") of Outlook, and "within" those Hotmail accounts are account-specific folders for Inbox, Contacts, Calendar, Tasks, Journal, Sent Mail, etc. Those folders have the same icons as their counterparts in the Outlook data file. (So for example, a calendar folder/icon looks like a miniature calendar). I don't funnel email from multiple accounts into one inbox but I doubt that's the problem because if you're using "rules" to do that, I think those rules only apply to email.

    I wonder if maybe you don't see the contacts and calendar folders because you and I are "viewing" Outlook differently. When I say that the contact & calendar icons appear "within" the Hotmail account, I mean they appear on the left sidebar (or "Navigation Pane") of Outlook in the "folders list" view (Ctrl+6). You wouldn't see those calendar and contacts icons if the Navigation Pane is turned off. And you wouldn't see them from within the "mail" view (Ctrl+1). From within the "contacts" view (Ctrl+3) or "calender" view (Ctrl+2) you should see multiple contacts or calendar folders with gray lettering that denotes the account.



    Just to be sure we're "viewing" Outlook the same way, please try this from the Inbox:
    1) Go to the "View" tab and select Navigation Pane-->Normal. There should be a "Navigation Pane" as a left sidebar with folders in it.
    2) Hit Ctrl+6. You should see each of your accounts in the Navigation Pane (e.g. abc@gmail.com and xyz@hotmail.com).
    3) To the left of each account, there should be a small triangle that expands or collapses the account and shows or hides the folders inside. Click to expand the Hotmail account.

    Is there no contact or calendar folder in the Hotmail account?

    One other thing... If, from your Inbox, you go into File/Info/Account Settings/Account Settings, is your Hotmail account type MAPI or is it POP, or something else? It should be MAPI.

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    wyelkins likes this.
  2. spyder

    spyder Well-Known Member

  3. Still.Dead

    Still.Dead Member

    Oh, puh-leeze... exactly where did I draw illogical inferences, and how on earth can I possibly be described as inarticulate.


    I see this thread has simply become a 'how to use Outlook' discussion.


    The Holy Grail of full Outlook synchronisation still eludes you. Enjoy the self-delusion, I wish you well...
  4. spyder

    spyder Well-Known Member

    People....Come on....OK, there are some good points both way, yea it's not a direct Outlook sync, but some good can come out of this, right....

    I'm only trying to keep the peace and just say, hey I have a xxx.live.com account and would be happy to sync it, so that helps me.

    Sure I would love an overall Outlook sync, I've tried them all, no success anywhere except the comment "Get a Windows Phone"...lol.

    But, Let just look at this for what it is. A way to sync hotmail/live.com accounts to Android. Plain and simple.

    OK, if it's a little "Over-advertised" Calling it an outlook sync, ok fair enough, but let just let it be what it is, and the OP put some serious work into putting that out there, so lets cut some slack, and just say hey for the future, I would LOVE a "REAL" outlook sync, but for the time being

    Slow and steady wins the race, right? This is a step, many more to go, but let it go, best for all of us...

    Take care guys....Jeff
    Redflea likes this.
  5. Redflea

    Redflea Well-Known Member

    +100000 - great suggestion.

    Still.Dead and Razz...please take the arguing to PM, would be much appreciated.
  6. tboned

    tboned New Member

  7. tboned

    tboned New Member

    NEW QUESTION! :)

    Has anyone figured out a way to include an Internet Calendar (ics) into this synch method? I can't seem to figure out how to do it. I can "subscribe" to a calendar in live mail, but can synch it. I can add an internet calendar in Outlook, but again, no synch to Android. Anybody figured this out?
  8. RazzMaTazz

    RazzMaTazz Well-Known Member

    Yes, Hotmail.com, Live.com, or MSN.com email accounts work the same way.

    Yes. You just add your Hotmail/Live/MSN account to Outlook or to Windows Live Mail, per the links in the original post.

    Yes. All contacts & calendar items that are entered into Outlook or Windows Live Mail will sync to the Android device. All contacts & calendar that are entered on the Android device will sync to Outlook or Windows Live Mail. For me the sync has been happening very quickly-- like at the same speed as Gmail, but it depends on the sync settings that you input into the Android device, and it depends on the "Send/Receive" frequency that you set up in Outlook or Windows Live Mail (where the minimum you can set is 1 minute.) Some of the people above seem to be having trouble syncing or delays. I'm not sure why.

    I'm not sure what you mean by "flash a new ROM", but no, you don't have to "flash a new ROM" as in specifically delete and reload it. On your Android device, you can simply change the "synchronization" settings for your contacts and/or calendar to stop syncing with Gmail contacts, and you can change your "view" settings so that they don't appear on your phone. Those contacts will still be in your Gmail account. They just won't appear on your phone. At any time, you can easlily, quickly, and independently change the sync settings and view settings on your Android device for each account, so if you try it and don't like it, you can revert back in seconds!

    I don't think this is common, but it is also possible to have a phone-only contacts on your phone in a phone-only contacts folder. Such contacts are not synchronized with the Gmail servers. If you have such phone-only contacts, I guess you might want to delete them in order to save space on the phone and in order to avoid duplicates.

    You don't have to spread out your contacts over a couple accounts. I keep my master list of contacts on Outlook in Hotmail, without keeping a copy in my Gmail account. The only reason that I suggested that people may also periodically want to put a set of those contacts on Gmail's servers is that if they want to use "Google Voice Search", it only searches Gmail's servers for your contacts. It doesn't search the contacts on your phone.

    1) First download and install the free Outlook add-in called, Outlook Hotmail Connector.
    2) From within Outlook 2007, go to Tools/Email Accounts/Additional Server Types/Outlook Homail Connector. From there I think you'll know what to do.

    Goodl luck!
  9. RazzMaTazz

    RazzMaTazz Well-Known Member

    Whew! I'm glad to hear that it was just a difference in the way you and I were viewing Outlook. I'll edit my original post to try to clarify that. The "folder-list" view (Ctrl+6) has been my standard way of viewing Outlook for over a decade because it gives you quick access to everything; Inbox, Contacts, Calendar, Tasks, Saved Mail, Sent Mail, etc. I completely forgot that other people use different view settings in Outlook.
  10. Miami_Son

    Miami_Son Member

    Razz, I did finally get this to work. There is a lot of little things that have to be done to get it to work properly and reliably, but after having it working for 2 days now I noticed one major drawback: battery life on the phone. I assume that will all this syncing going on it is draining my battery faster because of the increased network usage. The drain is significant, unfortunately, even with e-mail sync turned off. Is there any way to make this a manual sync only?
  11. RazzMaTazz

    RazzMaTazz Well-Known Member

    I'm not sure because I don't use Internet Calendars (though I did experiment with ICS & Outlook a few weeks ago). I suspect that it may not be possible through Hotmail because only the default calendar is synchronized with Android.
  12. tboned

    tboned New Member

    I was already in folder-list view...when I hit CTRL+6, all it really did was pop the calendar and contacts (and maybe a couple others) into view in the list. Very strange. Perhaps I was in some sort of bad voodoo custom folder-list view <shrugs>

    Thanks again!
  13. RazzMaTazz

    RazzMaTazz Well-Known Member


    I'm glad to hear that you got it working. If you could let us know what the tricks were, then maybe I could add it to the original post to help others.

    I haven't noticed any decrease in battery life over the last month, but I'm not a very heavy battery user and I didn't do any kind of tests.

    If we're synchronizing Hotmail contacts and calendar, instead of Gmail contacts and calendar, then I wouldn't expect much difference in battery usage. (But I could imagine any number of technical reasons why it may drain much more battery.) If we're syncing both Hotmail & Gmail contacts and calendar then I would expect some incremental battery usage. So one suggestion would be to sync only the email, contacts, and calendars that you need to sync for each account. For example, if you're using Hotmail for contacts and calendar, don't sync Gmail contacts and calendar.

    You can turn off the sync for contacts and/or calendar for any account by (from the home screen) hitting the settings button, and then selecting "settings", then the account, and then by checking or unchecking the boxes next to "Sync Contacts" and "Sync Calendar". If you go back in and check them you'll briefly see the spinning synchronization symbol while it synchronizes. I guess you could leave them unchecked most of the time, and just occassionally check/uncheck them.
  14. Miami_Son

    Miami_Son Member

    I wasn't syncing anything through G-mail before, so that may be why I now see a battery drain since I have something syncing when before I didn't. I will try your suggestion of turning off sync until I need it. I only really need it to sync when I've added new contacts or calendar events, not all the time. Thanks for this.;)
  15. Redflea

    Redflea Well-Known Member

    I have exchange active sync enabled on my PC for my work email account, and haven't noticed any battery issues...this process uses activesync for your hotmail account, should not be any different. I am always set to Push and sync contacts/calendar/email. I'd suspect another issue before assuming that adding the hotmail account setup for activesync push is causing any significant battery issues...push is efficient - it only does something if a change occurs. If you aren't syncing email, then just contacts/calendar, which should have very few changes.
  16. wyelkins

    wyelkins Well-Known Member

    There is an Outlook Add-in from Google (free) that will accomplish much the same thing, unless you really want to use Hotmail. Setup a gmail account and a google calendar using this account. The Outlook add-in can be configured to run on a timed basis or you can also force the sync manually. This will sync your Outlook with the Web Google Calendar. then you setup your stock Android Calendar to sync with the web calendar.

    The Outlook add-in can be setup to sync both ways or one way in either direction. This can be changed easily from the same screen you use to force sync on the PC. This add-in can show in the system tray.

    I prefer to do the data entry in Outlook and let the double sync get it to the Android. I will probably rarely look at the Web Google Calendar.

    I just installed this over the weekend, so I know that it works.
  17. Miami_Son

    Miami_Son Member

    In the process of getting this going I have incrementally been creating contacts on the phone and in Outlook as well as calendar events to check if sync was working and in which directions. That probably caused a lot of syncing the past 2 days, which required network access and therefore, more battery. It seems to have settled down today since I have made no new entries.

    Wyelkins, the Google add-on you speak of only works with the Outlook calendar. It will not sync Outlook contacts. It is what I was using for the past 4 months, but I would prefer to have both come from one source, so this Hotmail option is better. I also think the M$ cloud is slightly less nefarious than Googles. Just slightly.:D
  18. seebert

    seebert New Member

    ok i have read all the messges. I moved fromBlackberry to Droid- BLackberry has a desktop manager to synch everything. I have no problem with contacts- I cannot get my calenda! I set up a google calendar- I have my msn account in hotmail i.e. to log into hotmail I use msn.com)- I have outlook connector and always have....can someone tell me SIMPLY in easy terms HOW to synch my calendar to my phone!!! thanks to you all
  19. Miami_Son

    Miami_Son Member

    I just noticed something troubling about this setup. When you look at the account settings for the Hotmail account in Outlook, it is significantly different for a MAPI account compared to a POP3 account. Specifically, unlike the POP3 account, a MAPI account has no Outlook data file associated with it. Does this mean that anything coming in through the MAPI account will not be saved to your default *.pst file? That could be a real problem for anyone who needs to archive their e-mails.

    I created a rule that moves all incoming e-mail to the Hotmail account (MAPI) to my default Inbox, so I hope that will solve that issue, but it does nothing for e-mail sent or replied to from that account. I wish some developer or M$ would just make an Active Sync module that runs on Android.:(
  20. jb_alphamale

    jb_alphamale New Member

    Absolutely and there is no limitation on the no. of imported no. of contacts. This is a native sync between android and gmail.


  21. RazzMaTazz

    RazzMaTazz Well-Known Member

    Wylenkins was referring to the Google app that syncs calendar items, not contacts.
  22. WindEnergy7

    WindEnergy7 Active Member

    Stupid Question: How do I know if I have a 2.2 android or not? I have a Sprint Samsung Epic 4g and an Sprint HTC Evo, where do I look to see if my android version supports this?

    Is there a way to sync a more open source mail and calendar server like I have on my OWN webserver? I assume mail might be prettyy easy with a POP and SMTP protocol but is there a similar standard for calendar and contacts.

    Like I have a Linux Apache hosting account with my own domains mail and dns server. I have some webmail and calendar software running in php. Is anything like that available that can sync with my android phones. I do not like having Google, Yahoo, or Microsoft in between my every contact and email message.. that's creepy and so insecure. I would like to have my phones sync with MY OWN server and business system. Open Source Linux Apache PHP MySql
  23. RazzMaTazz

    RazzMaTazz Well-Known Member

    I'm not sure where your primary calendar is, since you mention a gmail calendar, but I'm going to take a stab at answering based on the assumption that your primary calendar is the one in your Outlook data file. If so...

    1) Just to be sure, make sure that you have the latest version of Outlook Hotmail Connector.
    2) In Outlook, export your calendar items to a PST file. Then import your calendar items into the default Hotmail calendar in Outlook. Instructions for exporting and importing vary with the version of Outlook. If you can't figure out how to do that, let me know which version of Outlook you have.
    3) Once you've imported your calendar items into the Hotmail calendar, I'd suggest that you use that as your master calendar from then on. (If you use the calendar in Outlook's data file, then you'll have to copy any new events over to Hotmail.)
    4) On your Android device, add your Hotmail account per these instructions.
    5) On your Android device, from the home scree, press the settings button, then select Settings/Accounts & Syn. You should see your Hotmail account listed, with a green circle for synchronization, and it should say "Sync is ON". If not, turn it on. Select that Hotmail account and make sure that the box is checked for "Sync Calendar".
    6) From within the calendar app on your Android phone, hit the setting button and select More/Calendars. You should see your Hotmail calendar listed. If you click on that Hotmail account, it will cycle through the options for sync and visibility. Make sure that it's set to "synced, visible", then hit "OK". Your Hotmail calendar events will automatically syncrhonize between your PC and your Android device through the Hotmail servers.

    Goodl luck. Let us know how it goes.
  24. RazzMaTazz

    RazzMaTazz Well-Known Member

    If you want to back up your entire Hotmail account to a PST file, you can do so by "exporting" it to a PST file.

    If you want to either manually or automatically archive your Hotmail account to a PST file, you can do so through "AutoArchive". I believe that Hotmail is auto-archived by default. And it may vary by version of Outlook, but to check or change the settings, in Outllook 2010, go to File/Options/Advanced.

    You can also manually or automatically archive specific folders (like the "Sent Mail" folder to a PST file, by right-clicking the folder, selecting "Properties" and then changing the settings under the "Auto Archive" tab.

    Otherwise, your living Hotmail account is stored on your PC in an OST file, not a PST file. It is also stored online on Hotmail's backed-up RAID server farms which have redundant mirrors in different geographic locations to reduce the risk of data-loss due to a natural or man-made disaster. So I don't think you have to worry about losing or even backing up the data on your Hotmail account. It's probably far more likely that you'd lose a PST file on your PC because your house burns down or gets robbed. :D And of course, you could throw all of your PCs and Android devices in the ocean, buy a set of replacements, enter your Hotmail account information on your new equipment, and all of your Hotmail stuff, like Inbox, sent mail, saved mail, drafts, contacts, & calendar (but not Tasks, Notes, or Journal) would automatically appear on all your devices. I love that. And I love that when I upgraded my wife's PC last week, I didn't have to do any export/import from her old PC to her new one. I just added her Gmail and Hotmail accounts and (boom) all of her mail, contacts, and calendar items were magically there! (I did copy over her archive folder.)

    It certainly isn't a bad idea to backup your Outlook stuff as a PST. But in the modern era of cloud-based data, I think it has become less important. The big threat to your cloud data would be somebody hacking into your Hotmail or Gmail account and deleting the data.
  25. RazzMaTazz

    RazzMaTazz Well-Known Member

    And you run your own Apache Server? :) From the home screen, hit the settings button, then Settings, About Phone. You need Android 2.2 or higher.

    ICS is the Internet calendar standard. I have no idea about possible open source solutions.

    Creepy? Yes.
    Insecure? No.
    Massivly more convenient and cheaper? Yes.

    I sympathize with your concerns about giving Google or Microsoft access to your contact data. Personally, I trust Microsoft far more than I trust Google. I think Google already announced that they search through your email and contact data in order to better target you for advertising. And I think Microsoft announced that they won't. (Not that they can't change their minds later.) It's the price I'm reluctantly willing to pay for convenience.

    If you refuse to use 3rd party servers, then you could use synchronization software (like the freeware program, MyPhoneExplorer) to sync directly between Outlook and Android via USB or WiFi (if both devices are on the same LAN). You can choose to sync contacts to your phone as "Phone-only" contacts. Such contacts are not "Google Contacts" or Hotmail "Corporate Contacts" and they are not synchronized with the Gmail or Hotmail servers. Syncdroid.net evaluates all 42 of the 3rd party synchronization software solutions.

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